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software : enterprise resource planning

ERP stands for enterprise resource planning. It refers to a group of activities within the organization backed by software applications with several integrated modules providing information to various departments.

At 1stGMC we understand how important the software can be for a company's growth and accommodate its changing needs. We can develop an enterprise solution addressing your specific business needs.

As most of your work gets computerized, it enables you to focus on your business and allows you to be more productive and explore various business opportunities. It enables you to improve the volume of production and fulfillment of your orders while reducing costs.

Our dedicated team of consultants can design and develop a solution from ground up and integrate it with your applications so that you may have a smoother work flow and higher customer satisfaction.

There are five main reasons for adopting ERP and 1stGMC can help you take advantage of each or all of them:

Integration of order information - tracking sales and delivery
Typically each department in the "order chain" plays a part in the processing of an order - from sales to stores to shipping to finance, but often these parts are discrete, and are performed using a number of disparate systems.

ERP systems replace these separate functions with a highly integrate whole. By having this information in one software system, rather than scattered among many different systems that can't communicate with one another, companies can keep track of orders more easily, and coordinate manufacturing, inventory and shipping across many locations concurrently.

financial information

Integration of financial information

In the traditional model, each department (say finance, sales or manufacturing) has its own set (and view) of the revenue numbers - and its own version of "the truth" - of exactly what these numbers mean and how much their department contributed (both positively and negatively) to these numbers.

By integrating the data flow from and to each department, ERP software provides management with a clear "single point of truth" that is essentially beyond question, because everyone is contributing to and reading from the same system.

manufacturing processes

Standardization of the manufacturing processes

Manufacturing companies-especially those with an appetite for mergers and acquisitions-often find that multiple business units across the company make the same item using different methods and computer systems.

ERP systems can provide methods for automating some of the steps of a manufacturing process.

Standardizing those processes and using a single, integrated computer system can save time, increase productivity and reduce head count.

reduction of inventory

reduction of Inventory

Because ERP helps the manufacturing process flow more smoothly, it improves visibility of the order fulfillment process within the company. That can lead to reduced inventories (especially of work in progress inventories)

It also helps users plan deliveries to customers more effectively, reducing the finished goods inventories at the warehouses and shipping docks.

supply management

Supply chain management

Likewise, by providing an efficient unified method of managing the supply chain (and one that is tightly integrated to the rest of the business processes)

trouble spots, inefficiencies and potential savings can be readily identified, analyzed and remedied.

travel management

management of corporate travel

standardization and personalization of HR information
Especially in companies with multiple business units, HR may not have a unified, simple method for tracking employees' time and communicating with them about benefits and services. ERP applications provide this unified interface and allow data to be centralized across multiple geographical locations.

In addition, each employee (wherever situate) can be provided with a secure private login to their own HR records, enabling them to enter relevant data (timesheets, etc) and even allowing updates of their profiles if desired.

incentive management

Incentive and commission management

Integrated to the HR modules, this provides complete management of incentive, commission,

sales targeting and partner remuneration, all via a common interface - allowing individual staff member to see exactly what their current "position" is.

analysis

Because ERP unifies the interfaces and centralizes the data across an organization far more effective analysis of the underlying data is made possible. This includes:

Strategic enterprise management - Enabling companies to execute strategies quickly and successfully while monitoring and managing the business performance across the entire organization, rather than just within a particular division.

Business Analysis - Allowing managers and knowledge workers to identify opportunities within the daily business - enabling optimization of operational performance, accurate forecasting, and business planning. These opportunities include the ability to exploit tangible and intangible assets, such as customer value, human capital, or the down line value of Research and Development.

packages vs. bespoke

packages vs. bespoke development

Companies often lose sight of the fact that ERP packages are little or nothing more than an attempt at a generic representation the business methods of a "typical" business - if there is such a thing. While most (expensive) packages are exhaustively comprehensive, each industry (and even each business within an industry) has its own set of unique requirements.

An example of this is that most "off the shelf" ERP systems are (or were) designed to be used by manufacturing companies, which leaves both process manufacturers (like utilities) and the service industries (like hotels) out in the cold. Many of these industries have struggled with various ERP vendors to modify core programs in an attempt to "force a fit".

ERP systems are complex by nature (as the business processes they are attempting to model are complex). Add to this the fact that to make an off the shelf package flexible enough to serve a very broad range of requirements one adds both substantial further complexity and what can amount to an almost prohibitively expensive configuration and setup process.

By getting a purpose built solution, a company gets exactly what it needs and only what it needs, both of which can have a dramatic impact on the efficacy of the solution:

Adoption of the new system is easier and quicker - because the solution is built around the existing business process staff do not require training in the adoption of what amounts to a new methodology and so "uptake" and "buy in" are quicker and more painless.

It is easier to use - because the system does only what is required it is easy to use

It is easier to con - because the system does not have to be built as a "one size fits all", "ultra-configurable" solution, setup time is reduced to a minimum - the application is inherently set up for the particular business, because it was built specifically for that business.

Lower costs - while it may be difficult to accept that purpose built software can actually work out cheaper than an off the shelf solution, this is often the case (provided of course that you use the right development partner).

Easier and cheaper Integration - A significant contributor to costs and complexity is the degree to which ERP systems require to be integrated to disparate legacy systems (and those of second parties). By

Localization - as the application is developed specifically for a company, it will "automatically" conform to local requirements, including statutory requirements and "best practice".

The efficiency and the growth of a company depends on the speed with which the information flows within the company and is processed & supplied to its customers. We realize this at 1stGMC and deliver the optimal ERP solution to you.

If you would like to discuss how a tailored ERP solution could benefit your company, please call us and we will be happy to advise you.

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