A content management system (cms) is used to simplify the maintenance of content-rich websites, allowing content to be directly added, updated and deleted by non-technical staff. A content management system (cms) separates content from design, ensuring consistency in design, preservation of brand identity, and making it easier to reuse content.
By storing all data in one place and controlling user access privileges and workflow you will allow a greater number of people to participate in the development of your organizations' website solution.
As the size and complexity of websites increases, it is important that well delivered and managed content management ensures the process of updating, revising and redesigning your site does not become a burden.
This gives you a strong and flexible foundation to build for the future, and allows you to consider other areas of web technology that you thought prohibitive.
By freeing you from the technical responsibility of your website solution you are able to turn your attention to building audiences and attracting users by providing a greater range of functionality and features.
types of system
Types of content management systems
Publications management systems (p-cms) assist in managing the publications (manuals, books, help, guidelines, references) content life cycle. Learning management systems (l-cms) assist in managing the web-based learning content life cycle.
Document imaging systems are also generally considered under the family of general content management.
The definition of aiim for ecm includes methods and tools for "capture, manage, store, preserve and deliver" content across an enterprise. "Manage" contains components like document management, collaboration, business process management, records management, email management, workflow and web content management.
The ECM concept is not restricted to web based technologies but includes client/server and host based solutions.
workflow and scheduling
The whole point of the Web is to leverage your existing data and use it to sell the company along with its products or services. .
Generally, one person per department should have the clearance to post content to a staging server.
In all cases, the authority to actually post content to the live site should rest with one or two people.
Syndication & Personalisation
And if your site will deliver custom pages based on user preferences, you'll need a content management system (cms) that breaks documents down to a granular level so that only relevant material gets served.
If your company produces lots of print material, you may be a candidate for a system that integrates offline and online publishing.
Integrated authoring environment
This ensures that authors have easy access to the full range of features provided by the content management system (cms).
separation of content
Separation of content and presentation
It is not possible to publish to multiple formats without a strict separation of content and presentation.
Authoring must be style-based, with all formatting applied during publishing.
single-sourcing (content re-use).
A single page (or even paragraph) will often be used in different contexts, or delivered to different user groups.
This is a prerequisite to managing different platforms ( internet) from the same content source.
Capturing metadata (creator, subject, keywords, etc) is critical when managing a large content repository.
This also includes keyword indexes, subject taxonomies and topic maps.
Authors will create many cross-links between pages, and these must be stable against restructuring.
Authors must not be required to use HTML (or other technical knowledge) when creating pages.
Strict version control is necessary for legal accountability, backup and disaster recovery. A simple but powerful interface must be provided for these features.
Adequate security levels and audit trails must be in place to protect the integrity of the content.
integration with external systems
The mechanisms for achieving this must be fully documented, and based on open or industry standards.
Final appearance is controlled through the use of stylesheets. This provides flexibility and expandability.
Overall page layout is specified via page templates. Ideally, a non-technical interface should be provided for managing this.
It must be simple to integrate code "snippets" (or equivalent) to provide additional publishing functionality.
It should be possible to add support for additional formats, which will be necessary as new standards evolve.
In order to achieve high-quality in every format, it is critical that the content be separated from presentation at the time of authoring. This allows distinct stylesheets to be used for each output.
The content management system (cms) must allow comprehensive usage statistics to be gathered, including: most popular pages, daily usage, and search engine usage. This information allows the success of the site to be tracked, and any usability issues identified.
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